The Visa Information System is a centralized database that connects consulates located mainly in non-EU countries and all external border crossing points of the Schengen States.
Its primary purpose is to simplify the visa process, prevent "visa shopping," and assist in checks at external borders and within the member states.
By storing biometric data—specifically fingerprints and a digital photograph—along with alphanumeric data from the visa form, the VIS creates a reliable link between the permit holder and their document.
Before the VIS, information sharing was less streamlined, making it difficult for member states to get a complete picture of an applicant's travel history. The VIS addresses this by creating a unified and accessible record for all participating nations.
It serves as a vital tool for cooperation among Schengen authorities so that decisions are made based on comprehensive and consistent information.
How the System Works in Practice
The process begins when a traveler wants to obtain a Schengen Visa. At the consulate or embassy, the applicant submits their form, passport, and biometric data.
The process usually includes a scan of all 10 fingerprints and a digital photograph. This information is then entered into the secure, centralized VIS database.
- During the visa procedure
When an application is submitted, the consulate uses the VIS to check the visitor's history. It can see if the individual has applied for a Schengen Visa before, which country issued it, and whether any previous forms were refused.
This helps officials assess the reliability and intentions, preventing the making of multiple applications at different consulates after being denied.
Once a decision is made, the outcome is recorded in the VIS. If a visa is granted, the data is linked to the visa sticker placed in the applicant's passport.
- At the border
Upon arrival at a Schengen external border, the guard can verify your identity quickly thanks to the VIS database.
This confirms that the person presenting the visa is the same person to whom it was issued.
The quick, secure check significantly reduces the risk of identity fraud and the use of stolen documents.
It provides border authorities with a high degree of certainty, speeding up the process for legitimate travelers while flagging potential issues.
The Benefits of the VIS
The Visa Information System offers substantial benefits to travelers, member states, and security authorities.
- For travelers
The VIS provides greater security for legitimate visitors. If a passport is lost or stolen, the biometric data stored in the VIS ensures that no one else can use the visa. It also streamlines the application process for frequent users.
Once fingerprints are collected, they are stored in the VIS for 5 years and can be reused for subsequent visa procedures within that period, saving time and effort.
- For Schengen member states
The system enhances cooperation and information sharing among member states.
It provides a common platform for processing and checking visas, leading to more consistent and informed decisions.
By preventing visa shopping and facilitating the return of irregular migrants, the VIS strengthens the integrity of the entire Schengen Area. It also provides valuable data for policy-making and analysis.
- For security
Perhaps the most significant benefit is the boost to internal security. The VIS helps in the fight against terrorism and serious crime by allowing law enforcement authorities, under strict conditions, to access the database for the prevention, detection, or investigation of such offenses.
The control system makes it harder for criminals to use false identities to cross borders.
Frequently Asked Questions
- Who uses the Visa Information System?
The VIS is used by consulates, embassies, and border control authorities of Schengen member states. Under strict conditions, certain law enforcement agencies can also access the database for security purposes. - What information is stored in the VIS?
The system collects and stores biometric data (fingerprints and a digital photograph) as well as personal and travel information submitted on the Schengen Visa application form. - How long is my biometric data stored in the VIS?
Your fingerprints are stored in the VIS for 5 years from the date they are collected. If you apply for another Schengen Visa within that period, you may not need to provide it again. - Can I access or correct my data in the VIS?
You have the right to access personal data stored in the VIS and request corrections if any inaccuracies are found. - Does the VIS affect my privacy?
The VIS is subject to strict European Union data protection laws. Only authorized officials can access your data, and strong safeguards are in place to protect privacy and prevent misuse. - What happens if my passport with a visa is lost or stolen?
Because your biometric data is stored securely in the VIS, your visa cannot be misused by someone else, helping to prevent fraud and identity theft.
Conclusion
The Visa Information System has become essential for border security and efficient visa management in the Schengen Area.
By centralizing and securing biometric and application data, the VIS delivers significant advantages for travelers, authorities, and member states.
It enables smoother and safer journeys while preventing visa fraud and illegal activities.
Despite operational and privacy challenges, the VIS illustrates the power of technological cooperation in modern travel.
